Every part of an apprenticeship, on one record.
Delivery, funding and ILR, e-portfolio and off-the-job, quality, gateway and end-point assessment. Five teams write to the same learner record with a named audit trail, and leadership asks the record its questions.
What Journey does, team by team.
Each capability has its own page with the definition, what Journey does and the questions providers ask.
Apprenticeship MIS
Learners, cohorts, employers, contracts and sites on one record.
Read more →E-portfolioE-portfolio and off-the-job
Evidence mapped to KSBs, assessor feedback, OTJ hours against plan.
Read more →FundingFunding and ILR
ILR returns from the record, funding rule checks, price and route.
Read more →FundingDfE funding rules
Versioned rules packs selected from the recorded start date.
Read more →GatewayEPA and gateway
Readiness that reads from the record, bookings, outcomes, destinations.
Read more →GatewayMeritura hand-over
One click to the assessment organisation; the result comes back.
Read more →QualityAssessment and IQA
Assessment workflows mapped to the standard with sampling.
Read more →QualityOfsted preparation
Self-assessment, quality evidence and actions with owners.
Read more →ReportingReporting
Per-role dashboards and operational monitoring.
Read more →AI includedTalk to Journey
Ask the record. Get the answer with sources.
Read more →IntegrationsIntegrations and imports
Bring learners, employers and history in from your current system.
Read more →PortalsEmployer and learner portals
Reviews signed in the app, evidence uploaded from a phone.
Read more →Five teams, one record, one audit trail.
The reason Journey can answer a question is that every team writes to the same record. This is what that means, team by team.
| Team | Writes to the record | Reads from it |
|---|---|---|
| Admissions | Enrolment, eligibility check, agreement and training plan, prior learning, English and maths | Funding rules version for the start date |
| Delivery | Programme plan, off-the-job hours, progress reviews with employer signature, breaks in learning | Evidence coverage, at-risk flags |
| Assessment | Evidence mapped to KSBs, feedback, grading, employer observations | Programme plan, review outcomes |
| Funding and MIS | Agreed price, route, rule checks, ILR returns, apprenticeship service reconciliation | Everything delivery and admissions wrote |
| Quality | Sampling, observations, actions with owners and dates, self-assessment evidence | The record the tutor and assessor use |
| Gateway | Readiness confirmation, pack approval, EPA booking and outcome, achievement and destination | Delivery, portfolio, English and maths, employer confirmation |
| Leadership | Nothing | All of it, through Talk to Journey, with sources |
Moving to Journey
Learners, employers, programmes, reviews, off-the-job logs and evidence are imported with dates and authors preserved. Most providers run one ILR return in parallel with their old system before switching. A 40-learner provider typically completes the move in one intake cycle; larger providers get a named onboarding lead with Journey Advanced. The buyer's guide sets out the migration plan step by step, and the apprenticeship management system explainer defines the components.
Built for the people who run apprenticeships.
Training providers
End to end, from enrolment to achievement.
Read more →AudienceEmployers
Reviews, sign-off and visibility without another login to learn.
Read more →AudienceApprentices
A mobile-first portfolio and off-the-job log.
Read more →TeamCompliance and admin
ILR, funding rules and audit evidence.
Read more →TeamAssessment and IQA
Sampling, observations and standardisation.
Read more →TeamTutors and capacity
Caseloads, capacity and talent.
Read more →AudienceColleges and universities
Apprenticeship delivery beside the college MIS.
Read more →AudienceIndependent training providers
Run the whole provider from one record.
Read more →AudienceEmployer-providers
Deliver your own apprenticeships with a provider's record.
Read more →About apprenticeship software.
What is apprenticeship software?
Apprenticeship software is the system a UK training provider uses to run apprenticeships: learner and employer records (MIS), the e-portfolio where evidence and off-the-job hours are captured, funding and the ILR return, quality assurance, and gateway to end-point assessment. Journey runs all of it on one connected learner record.
What is the difference between apprenticeship MIS and an e-portfolio?
An MIS holds the management information: learners, cohorts, employers, contracts, funding and the ILR. An e-portfolio holds the learning evidence: work mapped to knowledge, skills and behaviours, assessor feedback and off-the-job hours. Most providers have had two systems. Journey keeps both on the same record so the ILR and the portfolio never disagree.
How much does apprenticeship software cost in the UK?
Suppliers publish little. Journey Core is free forever for verified UK providers with up to 50 counted apprentices subject to application review. Journey Advanced is priced per provider. The comparison pages record what each supplier publishes, with dates, and the total cost of ownership guide lists the costs to ask about beyond the licence.
Does Journey replace OneFile, Aptem, Bud, Smart Assessor, PICS or Maytas?
Journey covers MIS, e-portfolio, funding and ILR, quality and gateway on one record, which is the scope those products address between them. The comparison pages set out cited supplier statements next to Journey's, with a methodology page and a correction process.
Related pages.
See Journey on your own questions.
A guided walkthrough of the connected record and the questions your leadership team actually asks.