One operational record
Programmes, cohorts, learners, employers and delivery activity stay connected instead of being split across systems.
Free forever within the Core allowance
Run your apprenticeship provision free for up to 50 apprentices.
Journey Core gives verified UK providers the connected operational system they need from programme setup through learner progress. Applications are reviewed before access and provider access is confirmed in writing before activation.
- Reviewed provider access
- Staff accounts do not count
- Data stays exportable
Journey Core allowance
50 counted apprentices
40 apprentices
Early capacity warning
45 apprentices
Plan ahead warning
50 apprentices
Allowance reached
If you exceed the allowance, Journey gives you 30 days to correct or upgrade. Existing data, support and exports stay available.
What Core helps you do
A working product, not a limited demo
Core keeps the essential delivery record intact. Upgrade only when you need external assurance, automation or scale.
Plans through progress
Build learning and delivery plans, record attendance, OTJ learning, reviews, evidence and KSB progress.
Learner and employer workspaces
Give each party the right view, actions and signing responsibilities without consuming apprentice capacity.
Evidence that stays attached
Keep operational evidence, documents, decisions and signatures linked to the learner and programme record.
Humane capacity controls
Warnings start before the limit. Exceeding it never removes access to existing data, support or exports.
A clean route to Advance
Add agreed external-readiness, premium automation and advanced analytics without migrating to another product.
Plans
Start with a reviewed Core application. Add assurance when you need it.
Core is the real operating product, not a time-limited trial. Access is reviewed for verified UK apprenticeship training providers. Advance adds assurance, automation and scale without changing the record your teams already use.
Start and run your provision
Journey Core
Free
Application reviewed before access
Up to 50 counted apprentices
The complete day-to-day operating foundation for smaller apprenticeship providers.
Assurance, automation and scale
Journey Advance
Contact us
Commercial proposal configured centrally
Capacity and enterprise service arrangements agreed in writing
The complete advanced capability surface, with contract-controlled enterprise arrangements where required.
What Journey Core includes
Programmes, cohorts and learner recordsIncluded
Learning and delivery plansIncluded
OTJ, reviews, attendance and KSB progressIncluded
Learner workspaceIncluded
Employer workspaceIncluded
Data export and portabilityIncluded
Assessment and assessor capabilityIncluded
Internal quality assuranceIncluded
External quality readinessNot included
Finance and ILRIncluded
Ofsted readinessNot included
DfE funding auditNot included
Journey AINot included
Premium automationNot included
Advanced integrationsNot included
Advanced analyticsNot included
Priority supportNot included
Contracted SSO and custom integrationNot included
What Journey Advance includes
Programmes, cohorts and learner recordsIncluded
Learning and delivery plansIncluded
OTJ, reviews, attendance and KSB progressIncluded
Learner workspaceIncluded
Employer workspaceIncluded
Data export and portabilityIncluded
Assessment and assessor capabilityIncluded
Internal quality assuranceIncluded
External quality readinessIncluded
Finance and ILRIncluded
Ofsted readinessIncluded
DfE funding auditIncluded
Journey AIIncluded
Premium automationIncluded
Advanced integrationsIncluded
Advanced analyticsIncluded
Priority supportIncluded
Contracted SSO and custom integrationIncluded
Active apprentices and apprentices on a break in learning count towards Core's 50-apprentice allowance. Applicants, withdrawn and completed records do not count. Staff and employer accounts do not consume apprentice capacity.
Core warns at 40, 45 and 50 counted apprentices. If a provider exceeds 50, a 30-day grace period supports correction or upgrade while existing data, support and exports remain accessible.
Journey AI is an Advance capability, but hosted use remains unavailable unless provider, governance, role, resource and quota gates are satisfied. Core retains the complete deterministic Journey workflow without an AI dependency.
Journey Advance commercial terms are configured centrally and agreed through consultation and a written proposal. Enterprise capacity, implementation, identity and service arrangements are custom Advance contract terms. Managed services remain separate.
Managed operating services are scoped separately from software plans.
Separate from software plans
Optional managed operating services
Journey Advance scope and commercial terms are confirmed in writing before activation. These managed services are scoped separately with explicit responsibilities; they are not hidden software entitlements.
Managed service
Curriculum & Content Studio
Keep your apprenticeship curriculum current, mapped and delivery-ready without carrying the full internal content cost.
Review service Managed serviceCompliance Protection & Admin Ops
Admin, ILR, evidence, audits and operating control for providers who want fewer blind spots.
Review service Managed serviceAssessment & IQA Support
Improve feedback quality, assessment consistency, learner progress judgement and gateway readiness.
Review service Managed capacity serviceTutor Talent Pool
Access trained tutor capacity without starting from scratch every time.
Review service Managed serviceEmployer Account Growth
Grow more revenue from existing employer relationships with sharper account management.
Review service Managed serviceMarketing & Recruitment Engine
Generate employer interest, recruit apprentices and build a stronger growth pipeline.
Review service Partner evaluationStrategic Partner Plan
For providers who want specialist tech training capability without building a tech department.
Review serviceClear answers
Journey plan questions
Start with Core. Keep the whole trail intact.
Apply for Core access for a verified UK apprenticeship provider. Core is free for up to 50 counted apprentices, inclusive.
Evidence-linked and accountable by design
Built so your team can trace evidence, decisions and actions
Hard tenant isolation
Every record is scoped to your organisation on each read and write — one provider can never see another's data.
Append-only audit log
Every state change is recorded against the real person who made it, so the history stands up at audit.
Versioned DfE rule packs
Funding-sensitive figures use centrally managed packs selected by start date: 2024/25, 2025/26 and published 2026/27 version 3 coverage.
Governed AI
After provider, DPIA and release approval, Advance AI is metered per tenant and prepares authorised drafts and K/S suggestions for human review. It does not make regulated decisions or change the source record.
Evidence-led security controls
Tenant isolation, access controls, audit records and governed operations are designed into the platform.
Your data and employers stay yours
No lock-in: export your data whenever you like, and your employer relationships always remain yours.
Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.