Journey for apprentices: your apprenticeship, all in one place.

What does Journey give an apprentice?

Apprentices use Journey to build their e-portfolio against the standard's knowledge, skills and behaviours, log off-the-job hours, take part in reviews and see their progress towards gateway — with their personal data protected and access limited to their own record. Journey is independent software and is not DWP, DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.

Build your portfolio

Submit evidence mapped to the standard's knowledge, skills and behaviours.

Log off-the-job hours

Record your off-the-job hours and see how you are tracking against the target.

Know what's next

See upcoming reviews and your progress towards gateway in one place.

Everything about your apprenticeship in one place

As an apprentice you have a lot to keep track of: the evidence you produce, the off-the-job hours you log, the reviews you attend and your progress towards gateway. Journey puts all of it in one place, mapped to the knowledge, skills and behaviours of your standard, so you can always see how the work you are doing connects to what you need to achieve.

Your progress is shown clearly, including how your off-the-job hours are tracking against the target and what is coming up next, so there are fewer surprises along the way.

Your data, protected

Access to your record is limited to you and the staff supporting you, and your personal data is gated behind specific permissions rather than visible to everyone on the platform. The provider you train with invites you in; once you accept, your portfolio and progress are set up against your programme. You are never sharing a record with other learners. Where a Journey Advanced provider enables an authorised AI-assisted draft, only bounded workflow content for that request may be processed under the provider's agreement and controls.

Built around the standard you are working towards

Because evidence is mapped to the standard's knowledge, skills and behaviours, the portfolio you build is the one your assessor will look at — there is no separate 'real' system behind the scenes. Logging hours, submitting evidence and joining reviews all contribute to the same record that carries you through to gateway and end-point assessment.

Built so your team can trace evidence, decisions and actions

Tenant-scoped access controls

Tenant-scoped access controls are designed to keep each provider's records separate on reads and writes.

Controlled audit history

Significant application state changes are recorded against the person who made them, supporting a traceable history.

Published funding-rule packs

Journey applies supported, versioned DWP funding-rule packs selected from the apprentice's start date, including 2026/27 version 3, to support provider review.

Bounded AI assistance

Learners should be able to find their plan, next session and evidence without seeing another learner’s records. Journey AI is permission-scoped and supports the work each authorised role is allowed to see.

Evidence-led security controls

Tenant isolation, access controls, audit records and governed operations are designed into the platform.

Your data and employers stay yours

Export options are available under the applicable terms, and employer relationships remain with the provider.

Journey is independent software and is not DWP, DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.

Questions providers ask

• Who can see my information?

  Access is limited to your own record. Your personal data is gated behind specific permissions, and only the staff supporting you can see what they need.

• How do I get access?

  Your training provider invites you. Once you accept, your portfolio and progress are set up against your programme.