Journey computes funding-sensitive figures against the academic-year rule pack selected by each start date, including centrally managed 2024/25, 2025/26 and published 2026/27 version 3 coverage.
R14 Period · Closes in 4 days
Forecast Cashflow (Period)
£248,500
+12% vs last period
On-programme payments
£210,000
945 active learners
Completion payments
£38,500
22 expected achievers
No Error 1 / Error 2 violations
Required fields and funding-rule consistency checks passed.
3 Warnings (Rule: OTJ_Hours_01)
Learners recorded with planned hours below minimum for standard.
Illustrative funding rule view with sample data.
Definition
The DfE apprenticeship funding rules set out who and what can be funded, how funding is calculated, and the evidence providers must hold. They change each academic year, and apprentices are funded under the rules in force when they started — so software must apply the correct year's rules to each learner.
Journey holds the apprenticeship funding rules as versioned rule packs and selects the pack from each apprentice's start date through a single source of truth. It centrally carries 2024/25, 2025/26 and the published 2026/27 version 3 pack, which covers starts from 1 August 2026 to 31 July 2027; figures are computed server-side and never supplied by the client. The controls support provider review and evidence, rather than certifying every funding-rule clause. Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Each academic year's DfE funding rules are held as a distinct, versioned pack rather than hard-coded into the calculations.
A single source of truth selects the rule pack in force at each apprentice's start date, so figures never drift onto the wrong year.
Funding-sensitive figures are computed and enforced server-side; the client can request a transition but never supplies the resulting numbers.
Funding-sensitive figures carry an evidence trail to support provider preparation for a DfE/ESFA funding audit.
Last reviewed: August 2026
The DfE apprenticeship funding rules change every academic year, and apprentices on programme straddle those changes. A learner who started in 2024/25 is funded under that year's rules even while you enrol new starts under a later year. Software that hard-codes a single year's rules into its calculations will quietly mis-fund one cohort or the other; the only safe model is to hold each year as a distinct, versioned rule pack.
Journey does exactly that. Each year's rules are a separate pack, and a single source of truth selects the pack in force at each apprentice's start date. The same logic drives both the funding calculations and the dashboards, so the figure a director sees and the figure used in the ILR come from the same place.
Funding-sensitive figures are computed and enforced on the server. The client can request a state transition — an enrolment, a break in learning, a withdrawal — but never supplies the resulting funding figure, which reduces a class of accidental and deliberate mis-claims. Generated figures retain an evidence pack so providers can prepare the working behind them for review.
Journey centrally carries the 2024/25, 2025/26 and published 2026/27 version 3 DfE apprenticeship funding rule packs. The 2026/27 pack covers apprenticeship starts from 1 August 2026 to 31 July 2027, alongside historic packs selected from the learner's start date. Journey is independent software built around published funding rules. Its controls help providers review their own records and evidence; they do not certify every funding-rule clause, make funding decisions or guarantee funding outcomes.
This page reflects current public guidance. For the definitive rules, always check the official sources below.
Evidence-linked and accountable by design
Every record is scoped to your organisation on each read and write — one provider can never see another's data.
Every state change is recorded against the real person who made it, so the history stands up at audit.
Funding-sensitive figures use centrally managed packs selected by start date: 2024/25, 2025/26 and published 2026/27 version 3 coverage.
After provider, DPIA and release approval, Advance AI is metered per tenant and prepares authorised drafts and K/S suggestions for human review. It does not make regulated decisions or change the source record.
Tenant isolation, access controls, audit records and governed operations are designed into the platform.
No lock-in: export your data whenever you like, and your employer relationships always remain yours.
Journey is independent software and is not DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.
Book a walkthrough and confirm the right operating scope.