Apprenticeship RPL software for recorded, provider-reviewed adjustments

What is apprenticeship RPL software?

Apprenticeship RPL software helps a provider record recognition of prior learning, the evidence considered and the resulting programme adjustment. It supports a provider's documented assessment and review process; it does not make an automatic funding or eligibility decision.

How does Journey support recognition of prior learning?

Journey records recognition of prior learning (RPL) with the evidence and provider review outcome, then reflects approved reductions to planned hours and/or price in the relevant controls. The provider remains responsible for the assessment and for applying the published funding rules. Journey is independent software and is not DWP, DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.

Brings together what used to be separate tools

RPL recorded with its evidence

Keep the prior learning considered, the provider's review outcome and the resulting adjustment on the learner's record.

Approved adjustments, not automatic decisions

Journey reflects approved planned-hours and/or price reductions in the relevant controls; the software does not decide RPL eligibility for the provider.

OTJ target remains connected

Approved RPL is considered in the effective OTJ target, subject to the applicable standard and funding-year minimum.

Provider review trail

The recorded assessment, adjustment and significant actions remain available to support provider review and evidence preparation.

Last reviewed: August 2026

RPL is a documented provider judgement, not a calculator result

Recognition of prior learning starts with the provider's initial assessment of relevant prior learning or experience. The record needs to show what was considered, the decision made and how the programme was tailored. Journey keeps that information alongside the learner record rather than in an unconnected note or spreadsheet.

Journey supports the record and its approved consequences. It does not decide whether a learner is eligible, whether RPL should be recognised or whether a funding claim will be accepted. Those remain provider responsibilities under the applicable published rules.

Keep the adjustment connected to delivery evidence

Where a provider approves an RPL adjustment, Journey reflects the recorded planned-hours and/or price reduction in the relevant controls. The off-the-job target stays connected to the learner's standard, approved RPL and the applicable minimum, so the later evidence trail can be reviewed in context.

Sources & further reading

This page reflects current public guidance. For the definitive rules, always check the official sources below.

• Apprenticeship funding rules — GOV.UK
• Off-the-job training guidance — GOV.UK

Built so your team can trace evidence, decisions and actions

Tenant-scoped access controls

Tenant-scoped access controls are designed to keep each provider's records separate on reads and writes.

Controlled audit history

Significant application state changes are recorded against the person who made them, supporting a traceable history.

Published funding-rule packs

Journey applies supported, versioned DWP funding-rule packs selected from the apprentice's start date, including 2026/27 version 3, to support provider review.

Bounded AI assistance

A learning-plan draft is not an individual recognition-of-prior-learning decision. The responsible team reviews the learner’s starting point, documents the evidence and agrees the appropriate adjustment.

Evidence-led security controls

Tenant isolation, access controls, audit records and governed operations are designed into the platform.

Your data and employers stay yours

Export options are available under the applicable terms, and employer relationships remain with the provider.

Journey is independent software and is not DWP, DfE or Ofsted approved. It does not guarantee funding or inspection outcomes.

Questions providers ask

• Does Journey calculate RPL automatically?

  No. Journey does not replace the provider's initial assessment or make an automatic RPL, funding or eligibility decision. It records the evidence, review outcome and approved adjustment.

• Can approved RPL affect off-the-job targets?

  Yes. Approved recognition of prior learning is reflected in the effective off-the-job target, subject to the applicable standard and funding-year minimum. Providers remain responsible for review against the published rules.

• Is prior attainment the same as RPL?

  No. Prior attainment records a learner's qualification history. Recognition of prior learning concerns relevant learning or experience considered when tailoring an apprenticeship programme.